Fundraising Kit Contents (Printable
Letter of Introduction from Girls
International Forum (GIF) is a non-profit organization created to
empower girls to take action on issues affecting them now and in
their future. We are members of GIF’s Girls Summit Leaders
Team, a group of fifteen girls from across the United States and
Canada who organized the International Girls Summit,that was held in July 2006.
brought together girl delegates and their women mentors from around the world to discuss how to improve the lives of girls
and their communities. Together, we created a Girls’ Platform for Action and “Action
Projects,” based on the goals of our Platform.
The Summit was a huge success. Now, we need your help to raise funds to implement our action projects, and begin planning for the next International Summit.
We invite you to join us by holding a fundraiser in your community. Check out
the rest of our Fundraising Kit, which we designed to give you information
and material to make it easy and fun to organize a successful fundraising
event of your own.
appreciate your interest and hope you, too, can be part of Girls
Mai Chong, Jessica, Yezenia & Alice
Girls Summit Leaders
>> Event Ideas
Here are ideas to help you create your own fundraiser!
a garage/yard sale. Look around your room, house, garage, and
neighborhood for stuff that is no longer being used. Put your
junk to use.
a bottle drive. Recycle while getting a refund.
- Have a “penny drive.” Ask your friends to save their
change for a month, two months or longer. Watch all your pennies
turn into dollars!
a car wash. Make a splash for a good cause.
a bake sale. Think about selling your baked goods around a holiday
or special occasion, such as Mother’s Day or International
don’t need to leave your neighborhood…set up a lemonade
stand or fire up your backyard barbeque.
- Show off your craft…and sell it at an event you organize.
a local “celebrity” to speak or perform. How about
an actor, woman’s or girls’ activist, poet, politician,
singer/song writer, musician, comedian, athlete, or writer?
a party or a dance. There are so many reasons to celebrate girls!
Sell tickets to the event. Look for a donation of a great door
prize and sell raffle tickets during your party.
a dinner or tea party and ask for a $10, $20 or $30 donation per
“plate.” Make it an ongoing gathering by finding a
different friend to host a party each month.
a book club for the purpose of reading more girls’ and women’s
literature. Ask your local bookstore to sponsor a fundraiser.
an open house. Show a short video, tell your
guests about girls’ issues most important to you, provide informational handouts, and ask people to
support the work of Girls International Forum.
tickets for a film.
Organize an auction. This is a great way for individuals and businesses
to advertise their products while showing their support for girls.
you an athlete? Ask people to sponsor (pdf
sponsorship form) your participation in a sporting event,
such as a walkathon, marathon or swimathon. Then collect the donations
your sponsors pledged after completing your event.
up an informational booth/table. This is an easy way to inform
people about girls’ issues and ask for a donation—even
if you have just met them. If unable to donate, encourage people
to give you their contact information if they would like to receive
more information on participating in Girls International Forum
in other ways.
Donate a portion of your income from your allowance or job. Or
take on an extra lawn mowing, babysitting or other part-time job.
Tell your family, friends and employer that you plan to donate
a portion of your earnings and ask them to match it!
- Always fun…how about a pie-eating contest, duck derby, self-produced
play or fashion show?
>> Tips: 5 Easy Steps
The basic tools you need to organize a fundraiser are right here!
1: Look at each section listed in the
Fundraising Kit Contents.
you are unable to download or print the kit, please request one
by contacting us at: firstname.lastname@example.org
2: Plan your fundraising event.
on the type of fundraising event you would like to organize.
out the 20+ Event Ideas.
out how many people you will need to help you with the event.
how much time you need to plan, and then hold, your fundraiser.
a checklist, including the things you will have to do and
the supplies needed, by using this Tips list as a reference.
Create a budget, remembering that local businesses and individuals
are often willing to donate supplies, such as paper for flyers
or food and beverages to serve your guests.
your planning meeting(s).
who you want to invite – people are the most important part
out how many people can attend your event.
a list of all the people you want to invite.
all the places where you can advertise your event.
or e-mail invitations to your relatives, friends, neighbors,
and others on your list.
flyers at schools, local businesses, places of worship, community
centers, and even busy street corners.
your local newspaper, radio station or community newsletter
to announce your event or do a story about you and Girls International
people interested in girls’ issues and your event by
talking and handing out our Flyer.
us by email to let us know what you are planning or if
you have questions.
3: Organize your fundraising event.
a checklist to prepare for the fundraiser. Make a list of everything
you will need to purchase, request, collect, and/or schedule for
the day of your event.
for donated supplies or services (such as entertainment by
a local musician). Make these requests well before your event.
a schedule of all volunteers. Make sure each volunteer understands
her or his role, as well as what others are doing and when.
you have created a good checklist ahead of time, staying organized
should be easy!
4: Host your fundraising event.
the day of your event, first of all, have fun! But don’t
forget a few essential tasks:
your guests’ contact information, using our Sign-Up
Form (pdf), including their mailing addresses, phone numbers,
and e-mail addresses.
assigning a volunteer to ask guests to sign in as they arrive.
This is important so that you can thank them and send them
information on any future events.
for and collect donations by having people complete our Donation
Agreement Form (pdf). Don’t be shy—people
attending a fundraiser expect to be asked. They want to support
a good cause.
are many ways to ask for donations. You might ask for a specific
donation amount for attending your event, pass a hat, sell
items, ask people to write a check after a presentation, or
collect pledges—just remember to ask! That is the real
secret to fundraising.
your guests and help them leave more aware than when they
arrived. Provide copies of our Flyer
(pdf). Provide handouts using information from our recommended
Fact Sheets or by gathering information
on girls’ issues most important to you. Show
a video, give a short talk or bring in a presenter.
thank individuals and businesses that have donated services
or supplies. Hanging a thank you sign is one way to recognize
fun and be proud of all your hard work. We appreciate your
5: Follow Up!
your event, don’t forget to follow up.
thank you note is one of the most important tools in fundraising.
After your event, send cards thanking all of the people and
businesses that donated their time, products or services,
and money! People will feel appreciated and want to participate
in the future.
Make copies of the Sign-Up Forms (pdf) you collected and send them to Girls International Forum,
P.O. Box 16007, St. Paul, MN 55116 USA. We want to thank people,
too. We may also want to send them more information about
girls’ issues and our work.
Mail the Donation Agreement
Forms (pdf) along with the contributions you collected
to us. Please do not send cash through the mail. If you received
cash contributions, please send a check or money order.
If you used our Sponsorship Form
to gather pledges (dependent on the completion of your
event), collect the donations you earned and mail them along
with Donation Agreement Forms to us.
Tell us about your fundraiser, so we can share your success
with others by posting your story on our website. Send a picture
if you can.
Think about how fun it was. Consider hosting an ongoing or
Fact Sheets & Other Event Resources
You may want to plan your fundraising event around educating your
guests on one topic, and creating a handout or two can be a helpful
tool. You may already be an expert on a girls’ issue important
to you or maybe you want to learn more…
of the main global areas of concern regarding girls include the
right to an education and the spread of HIV/AIDs. We found the fact
sheets published by Working Groups on Girls (WGGs) a good overview
of these and other complex issues affecting girls, yet they are
short and easy to understand. They also provide lists of sources
if you want to learn more about a specific topic. You can access
these fact sheets under “Fact Sheets About the Situation of
Using a video or film as part of your fundraising event is another
great resource to help your guests become more aware of girls’
Make Movies (WMM), a multicultural, multiracial, non-profit media
arts organization, is one good source of videotapes and independent
films by and about women and girls. WMM sells and rents over 400
titles. Find out more by checking out their website or contacting
Women Make Movies
Suite 500 WS
New York, NY 10013